Executive Assistant

$45,000 - $50,000/Yr

Cooper Flooring - Carrollton, TX

Full-time - Entry Level

Remote - Carrollton, TX

Specialty Trade Contractors

About the position

The Executive Assistant will provide high-level administrative support to the Vice President of Operations at Cooper Installations. This role is crucial for enhancing the VP's productivity and efficiency through effective management of schedules, communications, and project coordination. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion.

Responsibilities

• Manage and coordinate the VP's daily calendar, scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between the VP and internal/external stakeholders, handling inquiries professionally.
• Assist in tracking and managing key operational projects, ensuring deadlines are met.
• Prepare and distribute agendas, presentations, and meeting materials for executive meetings.
• Arrange complex travel itineraries for the VP, including transportation and accommodations.
• Handle sensitive information with discretion and maintain confidentiality.
• Manage expense reporting, invoicing, and other administrative tasks as needed.
• Provide research and analysis on operational issues to support decision-making.

Requirements

• Minimum of 5 years of experience providing high-level executive support in a corporate environment.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Experience with project management tools is a plus.
• Strong written and verbal communication skills.
• Excellent interpersonal skills.

Nice-to-haves

• Bachelor's degree in Business Administration, Communications, or a related field is a plus.
• Experience with Trello or similar project management tools.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off