Executive Assistant

Iti Engineering - Winter Springs, FL

Full-time - Entry Level

Winter Springs, FL

About the position

ITI Engineering is an award-winning supplier of software, hardware, engineering services, and products in the aerospace defense industry. We design and manufacture specialized hardware and software products for aerospace and commercial customers in support of the world's leading fighter aircraft. Our mission support devices, data transfer equipment, cryptographic data transfer systems, servers, and firmware for components are critical support system elements for several of the world's leading fighter aircraft. We are currently seeking an Administrative Assistant to support operations in Winter Springs, FL. This position offers a challenging and rewarding opportunity to join an innovative and dynamic team. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities will include answering phones, greeting and directing visitors, and ensuring compliance with sign-in and security procedures. You will perform clerical and administrative tasks, including drafting emails, memos, presentations, and other documents for senior staff. Additionally, you will provide administrative support to management and company personnel as assigned, coordinate company meetings and special events, and arrange travel and accommodations. General office responsibilities will also include making copies, scanning documents, and maintaining office supply inventory. We offer competitive pay, 100% paid medical, dental, and vision coverage for you and your dependents as of the date of hire, and 100% paid employee basic life insurance, short-term and long-term disability. There are quarterly company contributions to a Healthcare Savings Account, and you will have the opportunity to participate in the 401k with company matching, starting as soon as the first of the month following your hire date. Our work schedule is a 4/10 schedule, allowing you to have Fridays off, along with paid holidays, sick, and vacation time.

Responsibilities

• Answering the phone and greeting visitors, including vendors, clients, and customers.
• Ensuring compliance with sign-in and security procedures.
• Performing clerical and administrative tasks including drafting emails, memos, presentations, and other documents for senior staff.
• Providing administrative support to management and company personnel as assigned.
• Coordinating company meetings and special events as required.
• Arranging travel and accommodations.
• Handling general office responsibilities including making copies, scanning documents, and maintaining office supply inventory.

Requirements

• High school diploma required.
• Four years of related experience.
• Proficient in Microsoft Office Suite with the ability to learn new or updated software.
• Excellent written and verbal communication skills.
• Ability to effectively work with all levels of management within the organization.
• Excellent customer service, teamwork, and interpersonal skills.

Benefits

• Competitive pay.
• 100% paid medical, dental, and vision coverage for you and your dependents as of the date of hire.
• 100% paid employee basic life insurance, short-term and long-term disability.
• Quarterly company contributions to a Healthcare Savings Account.
• Opportunity to participate in the 401k and company matching, as soon as the first of the month following hire date.
• A 4/10 schedule, Fridays off.
• Paid Holidays, Sick and Vacation Time.