Executive Assistant

Kentucky Association Of Electric Cooperatives - Louisville, KY

Full-time - Mid Level

Louisville, KY

1-10 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant at United Utility Supply will provide essential administrative support to the VP of Sales and Operations and other team members. This role is pivotal in managing communications, scheduling, travel arrangements, and assisting with company initiatives such as meetings and trade shows. The Executive Assistant will also be responsible for creating presentations and managing correspondence, ensuring smooth operations within the organization.

Responsibilities

• Provides administrative support directly to the VP of Sales and Operations.
• Sets up meetings both virtually and in person for UUS team members, including making copies, having snacks/drinks available, ordering lunch if needed, creating agendas, and registration materials.
• Obtains travel, hotel, or dinner reservations as needed.
• Creates, helps create, and edits PowerPoint presentations for the team as needed.
• Assists with the creation and distribution of organizational reports.
• Serves as a liaison between board members and staff, including communications to Cooperative customers.
• Assists with annual UUS member meeting dates, including sending out notices and compiling a list of expiring terms for each state.
• Serves as Assistant Corporate Secretary for UUS organization responsible for the minutes of formal and board meetings.
• Orders team supplies in UUS offices.

Requirements

• Some college education; bachelor's degree preferred.
• 2 years of experience as an Assistant to a leadership/executive role.
• Good communication skills, including the ability to handle/resolve complaints or adversarial situations.
• Valid driver's license.
• Experience with Microsoft Office applications.

Benefits

• Health insurance
• Dental insurance
• Flexible spending account
• Vision insurance
• 401(k) matching
• Life insurance