Executive Assistant

Robert Half - Washington, DC

Full-time - Entry Level

Washington, DC

Administrative and Support Services

About the position

The Executive Assistant position at Robert Half is a short-term contract role focused on supporting the operations and human resources departments. The role is primarily remote, requiring effective management of correspondence, scheduling meetings, and maintaining calendars to ensure smooth operations within the organization.

Responsibilities

• Manage and schedule meetings via Cisco Webex Meetings
• Handle all forms of correspondence effectively and efficiently
• Use Calendar Management to organize and maintain a comprehensive and accurate schedule
• Process and manage customer data using CRM
• Utilize Concur for travel and expense management
• Manage timekeeping tasks using Kronos Timekeeping System and About Time
• Ensure clear and effective communication across all levels of the organization
• Efficiently manage and resolve customer inquiries
• Ensure accurate processing of customer credit applications
• Monitor customer accounts and take appropriate actions based on account status.

Requirements

• Proven experience in a similar role, preferably as an Executive Assistant.
• Proficiency in ADP - Financial Services.
• Experience in using Cisco Webex Meetings for organizing and facilitating virtual meetings.
• Familiarity with Concur for travel and expense management.
• Proficiency in using CRM software for managing and analyzing customer interactions and data.
• Experience in using Kronos Timekeeping System for managing employee time and attendance.
• Proficiency in About Time for mobile resource management.
• Excellent calendar management skills, with the ability to coordinate complex executive meetings and events.
• Strong communication skills, both written and verbal.
• Experience in coordinating conference calls and managing correspondence effectively.
• Ability to maintain professionalism and confidentiality in dealing with sensitive information.
• Demonstrated ability to manage multiple tasks and projects with competing priorities and deadlines.
• Strong organizational and planning skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan