Executive Assistant

$48,360 - $52,957/Yr

SPERRY Commercial Realty Associates - Bedford, NH

Part-time,Full-time - Mid Level

Remote - Bedford, NH

About the position

The Executive Assistant position at SPERRY Commercial Realty Associates involves providing comprehensive clerical support to a commercial real estate agent. The role is designed for a self-directed and highly organized individual who can manage multiple tasks efficiently while ensuring excellent communication with clients and stakeholders. This position offers flexible hours and the opportunity to work in a hybrid environment.

Responsibilities

• Lead Generation and List Creation: Creating lists of specific properties, gathering ownership information, reaching out to owners via mail or email.
• Scheduling: Showings, tours, meetings, within a Google calendar.
• Gathering and Summarizing Data: Gathering all available information on a property including town records, maps, traffic counts, demographics, etc.
• Analyzing and gathering available properties for buyer/tenant representation clients to consider.
• CRM Management: Adding notes, contact creation and creating follow-up tasks on HubSpot.
• Project Management: Assist with special projects and initiatives as assigned, such as summarizing short articles for a monthly newsletter.
• Documentation: Prepare and distribute contracts, addendums, NDAs.
• Transaction Coordination: Coordinate with lenders, title companies, inspectors, appraisers, and other service providers to ensure a seamless transaction process.

Requirements

• Previous experience in real estate transaction coordination, real estate administration, or a related field is preferred.
• Proficient in Google Drive (Google Docs, Google Sheets, etc.) and Microsoft Office Suite (Word, Excel, Outlook).
• Experience using HubSpot and DocuSign is preferred.
• Excellent verbal and written communication skills.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong problem-solving skills with the ability to proactively identify issues and find solutions in a fast-paced environment.
• Dedication to providing exceptional customer service to clients.

Nice-to-haves

• An active real estate license is preferred but not required.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Flexible schedule