Executive Assistant

$35,360 - $41,600/Yr

Fresno Discovery Center - Fresno, CA

Part-time - Entry Level

Remote - Fresno, CA

About the position

The Executive Assistant will provide essential support to the executive team at Fresno Discovery Center, ensuring that company goals are met and operations run smoothly. This part-time role involves managing schedules, drafting communications, and assisting with various administrative tasks, all while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Manage scheduling for the Executive Director
• Draft, review and send communications, reports, and presentations on behalf of the Executive Director
• Prepare, organize and take minutes for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the Executive Director
• Prioritize emails and respond when necessary
• Conduct research and compile information for various projects
• Maintain and organize files, both physical and digital, ensuring easy access to information
• Act as a point of contact for internal and external stakeholders, representing the executives professionally
• Maintain professionalism and strict confidentiality with all materials
• Assist with special projects and initiatives as needed
• Collaborate with and support our team of educators, volunteers, animal care professionals, and executive director to meet the organization's mission
• Other duties as assigned

Requirements

• Attention to detail
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Ability to work independently and as part of a team
• High level of discretion and confidentiality
• Enthusiasm for working in an organization where change is frequent, structure is evolving, and flexibility, teamwork, & good humor are absolute necessities
• Ability to creatively and quickly problem solve to manage unexpected situations
• Excellent interpersonal skills; must be receptive to the ideas of others and able to work cooperatively to prioritize tasks and accommodate many different & conflicting concerns
• Proficiency in all Microsoft Office applications and ability to learn new systems and adapt with emerging technologies (Google Drive, Zoom, etc.)

Nice-to-haves

• Spanish fluency
• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems

Benefits

• Flexible schedule
• Paid time off
• Retirement plan