Executive Assistant

The Reformation • Los Angeles, CA

400d

About The Position

As the Executive Assistant to our CEO, you will provide high-level administrative support and be an integral part of our team. This role requires strong problem-solving skills, forward-thinking, excellent communication, and the ability to anticipate needs. You will gain exposure to all areas of the business and have the opportunity to grow within a dynamic and fast-paced environment. With this responsibility comes the need to maintain a mature attitude and demonstrate seasoned respect while handling various challenges. After all, we're in the business of changing the world, and that's no small task. We are a high growth company. The ideal candidate will be comfortable with a dynamic work environment, ambiguity and change. You will thrive in a world where no day is the same, shifting priorities and exciting unknowns.

Requirements

• 5-10+ years experience as an Executive Assistant providing support to senior executives
• Advanced PC skills (proficient using Google Suite, Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
• Excellent interpersonal and communication skills (written and verbal)
• Analytical, strong problem solver and extremely organized
• Capable of managing multiple projects, competing priorities, and tight deadlines simultaneously while maintaining high quality standards
• Strong adaptability, flexibility and resourcefulness
• A proactive approach to problem solving with strong decision making skills
• Demonstrated ability to maintain a high level of professionalism and confidentiality
• Bachelor's Degree preferred

Nice To Haves

• You love environmental sustainability and community.
• Big plus if you have experience working at a retail company previously or a passion for clothing!

Responsibilities

• Manage the CEO's calendar, prioritizing inquiries and requests, adjusting conflicts, and making recommendations to ensure smooth daily operations.
• Coordinate events and meetings, ensuring smooth execution.
• Handle a wide range of administrative tasks to support the CEO's calendar, including preparing agendas and materials, partnering with other EAs to coordinate and prioritize meetings, arranging travel, and maintaining contact lists.
• At times, handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.
• Serve as the main contact for stakeholders on CEO-related matters, handling confidential issues and determining responses in line with the CEO's style and company policies.
• Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
• Assist and support the CEO in major company wide initiatives, including creating draft presentation materials, memos, tracking completion and communicating with CEO direct reports.
• Demonstrate strong writing and communication skills, drafting correspondence on behalf of the CEO with minimal direction.
• Support with Company wide events, such as All Hands meetings, offsites, etc, partnering with the CEO and various members of the Leadership team.
• Act as a liaison to the Board of Directors, managing all logistics for Board meetings and events.
• Act as a representative for the CEO in scheduling press interviews, meetings with investors or potential collaborations and other external relationships.

Benefits

• Health, vision, and dental insurance for eligible employees
• Paid vacation, sick, holidays & volunteer time-off for eligible employees
• Mission based company + casual and entrepreneurial work environment
• Clothing discount, dog-friendly office, company events + parties and much more
• 401K with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Clothing, Clothing Accessories, Shoe, and Jewelry Retailers
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees