Executive Assistant

$40,310 - $51,376/Yr

Ohio University - Athens, OH

Full-time - Entry Level

Athens, OH

Educational Services

About the position

The Executive Assistant at Ohio University plays a crucial role in supporting the administrative functions of various academic and administrative units. This position involves a wide range of responsibilities, including answering phones, greeting and assisting visitors, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data, and providing high-level administrative assistance to executives. The Executive Assistant is expected to represent the executive and department to the public, employees, and students, establishing priorities for inquiries and ensuring proper handling of requests by delegating appropriately. In this role, the Executive Assistant will oversee planning unit administrative processes and coordinate both internal and external communications. A significant part of the job involves managing a multifaceted calendar of appointments, determining appropriate meeting lengths, locations, and participants. The Executive Assistant will also coordinate or complete special projects, represent the executive in meetings and committees, and act in the absence of the administrator to perform high-level administrative duties. Additionally, the position requires researching and analyzing complex problems, providing recommendations for resolution, and developing protocols for handling confidential materials. Reporting directly to the Assistant Dean, the Executive Assistant is responsible for the direction, coordination, implementation, and completion of special projects assigned by the executive team, which includes the dean, associate deans, and assistant dean. This role requires facilitating communication between the college and university-wide constituents, creating presentations, and preparing materials. The Executive Assistant will manage the commitments and priorities of the executive team, ensuring that their impact on meetings and calendaring is effectively managed.

Responsibilities

• Supervises or oversees the work of student employees and other Technical & Administrative Support staff.
• Reports to dean or vice president level and represents the executive and department to the public, employees, and students.
• Establishes priorities for inquiries and delegates appropriately to ensure proper handling.
• Oversees planning unit administrative processes and coordinates internal and external communications.
• Coordinates multifaceted calendar of appointments, determining appropriate meeting length, location, and participants.
• Coordinates or completes special projects and represents the executive in meetings and committees.
• Researches and analyzes complex problems and provides recommendations for resolution.
• Develops and monitors protocol for handling and maintaining confidential materials.
• Prepares and monitors budget and other financial documents for a planning unit.

Requirements

• High school degree or GED or equivalent with a minimum of 5 years of administrative support experience.
• Knowledge of technical and practical administrative concepts, processes, and methods.

Nice-to-haves

• Associate or bachelor's degree
• Supervisory experience

Benefits

• Free tuition for self and dependents
• Comprehensive insurance package including health, prescription, vision, dental, and life insurance
• Excellent retirement plan including company contributions
• Paid Parental Leave
• Adoption reimbursement
• Wellness programs
• On-site wellness facilities
• Generous employee assistance program