Unclassified - Tulsa, OK

posted 2 months ago

Full-time
Tulsa, OK

About the position

The qualified candidate will play a crucial role in supporting the Executive Staff by handling a variety of administrative and clerical duties. This position requires a high level of organization and attention to detail, as the candidate will be responsible for preparing correspondence and presentations that are essential for effective communication within the organization. The role also involves editing documents to ensure clarity and professionalism, which is vital for maintaining the company's image. In addition to document preparation, the candidate will manage appointments for the Executive Staff, ensuring that their schedules are organized and efficient. This includes coordinating meetings, setting reminders, and adjusting schedules as necessary to accommodate changes. The candidate will also be responsible for making travel arrangements, which may involve booking flights, hotels, and transportation, as well as preparing itineraries to ensure smooth travel experiences for the executives. Furthermore, the candidate will interact with incoming visitors, representing the company in a professional manner. This aspect of the role requires excellent interpersonal skills and the ability to communicate effectively with a diverse range of individuals. Overall, this position is integral to the smooth operation of the Executive Staff's daily activities, requiring a proactive approach and the ability to handle multiple tasks simultaneously.

Responsibilities

  • Support Executive Staff with various administrative duties
  • Prepare correspondence and presentations
  • Edit documents for clarity and professionalism
  • Manage appointments for the Executive Staff
  • Make travel arrangements including booking flights and hotels
  • Interact with incoming visitors in a professional manner

Requirements

  • Strong organizational skills
  • Excellent written and verbal communication skills
  • Proficiency in document preparation and editing
  • Ability to manage multiple tasks and prioritize effectively
  • Experience in making travel arrangements

Nice-to-haves

  • Familiarity with presentation software
  • Experience in a corporate environment
  • Basic knowledge of office management procedures
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