Executive Assistant

Robert Half - Seattle, WA

Full-time - Entry Level

Seattle, WA

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half in Seattle, Washington, involves providing comprehensive administrative support to executives. This includes managing schedules, correspondence, and reports to ensure the smooth operation of the office. This position is a contract to permanent employment opportunity within the administrative support industry.

Responsibilities

• Manage the executive's calendar, prioritizing the most sensitive matters.
• Coordinate both domestic and international travel arrangements and create detailed trip itineraries.
• Oversee office budgets and conduct necessary research.
• Answer incoming phone calls in a detail-oriented manner and accurately record messages.
• Handle confidential documents, ensuring they remain secure.
• Prepare invoices and financial statements and assist in bookkeeping tasks.
• Conduct research and prepare presentations or reports as required.
• Organize and maintain the office filing system to keep records accessible and updated.
• Manage inventory of office supplies and place orders as necessary.
• Use Microsoft Office Suites, including Excel and Outlook, for various administrative tasks.
• Demonstrate skills in Calendar Management, Correspondence, C-Suite, and Documentation.

Requirements

• Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook is required
• Experience in managing calendars and scheduling appointments for executives
• Ability to handle and prioritize high-level correspondence
• Familiarity with C-Suite level operations and protocols
• Exceptional skills in creating, editing, and managing documentation
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Excellent communication, interpersonal, and organizational skills
• Attention to detail and problem-solving abilities
• Proven ability to work under pressure and meet tight deadlines
• Adaptability and flexibility in a fast-paced work environment
• Prior experience in a similar role, preferably supporting high-level executives.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan