Executive Assistant -

Unclassified - Los Angeles, CA

Full-time - Executive

Los Angeles, CA

About the position

The Executive Assistant will play a crucial role in supporting the C-level executives at our company located in West LA. This position requires a highly organized and proactive individual who can manage a variety of tasks efficiently. The ideal candidate will have a minimum of 5 years of experience in providing administrative support to high-level executives, demonstrating a strong ability to handle multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for maintaining busy calendars, coordinating travel arrangements, scheduling meetings, and processing expense reports. This role is essential for ensuring that the executives can focus on their strategic responsibilities while the assistant manages the day-to-day administrative tasks. Proficiency in Microsoft Office is a must, as the candidate will be expected to create documents, presentations, and spreadsheets regularly. The company values diversity and is committed to providing equal employment opportunities to all qualified candidates, regardless of disability or veteran status.

Responsibilities

• Support C-level executives by managing busy calendars and scheduling appointments.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Schedule and organize meetings, ensuring all necessary materials are prepared in advance.
• Process expense reports and manage reimbursements for executives.
• Provide overall executive administrative support to enhance productivity and efficiency.

Requirements

• 5+ years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal.