Executive Assistant

- Entry Level

Greensboro, NC

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

We are looking for an Executive Assistant to join our Human Resources team. The Executive Assistant will work in a high-volume environment, this position will be responsible for direct support of Human Resources leadership. This role provides a broad range of strategic and tactical support to internal and external customers. The successful candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task, and hold the highest level of professionalism and discretion. Prior experience supporting leadership is required for this role.

Responsibilities

• Compile and monitor the daily schedules and coordinate travel for all direct reports and other team members; maintain calendar of events, project deadlines and agendas.
• Review incoming correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.
• Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.
• Coordinate, support and help with all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports etc., as requested, ensuring accurate and timely follow-up.
• Manual data updates between Applicant Tracking system and Human Resources Information system.
• Ensure visitors are provided appropriate directions, lodging, and travel options.
• Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.
• Process and track invoices. Run invoice reports upon request.
• Provide phone coverage, taking messages, for department upon request.
• Oversee, develop and maintain needed administrative record keeping systems and processes for the department.
• Order office supplies and flowers for bereavement.
• Utilize HR, Recruiting and Operations systems to process reports.
• Help coordinate associate engagement activities and events.
• Other duties and responsibilities as assigned by supervisor

Requirements

• 4-7 years of administrative support experience supporting senior leadership.
• Minimum high school diploma; some college is helpful.
• Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the supported leader.
• Professional demeanor with demonstrated customer service focus.
• Expert proficiency in all frequently used business software programs, applications or tools (Word, Excel, PowerPoint, internet usage) required.
• Experience utilizing audio and visual conferencing equipment, including web-meeting software highly preferred.
• Ability to manage and maintain complex calendars and schedules and to navigate appointments.
• Regular, predictable, full attendance is an essential function of the job.
• Willingness to travel as necessary.