Executive Assistant

Robert Half - Lenexa, KS

Full-time - Entry Level

Lenexa, KS

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half involves providing high-level administrative support within an Architecture firm. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Executive Assistant will be responsible for calendar management, event coordination, and various administrative tasks to support the President and the firm’s operations.

Responsibilities

• Efficiently manage the calendar by scheduling appointments and keeping track of meeting times and locations.
• Assist in the coordination of annual events, including travel and project information arrangements.
• Oversee the tracking of continuing education requirements and State Registrations.
• Handle word processing tasks such as drafting proposals, correspondence, and reports.
• Screen, route, and place phone calls as needed.
• Obtain necessary signatures for plans and documents.
• Arrange travel requirements including airfare, car rental, and hotel bookings.
• Maintain the company's calendar and contact list.
• Approve supply orders when required.
• Perform duties as assigned by the President, including organizing holiday dinners for employees and holiday gifts/cards for clients.
• Take charge of maintaining the President's architect licenses, renewals of various professional memberships, and registration files.

Requirements

• Proficiency in ADP - Financial Services
• Demonstrated ability to use Concur
• Experience with CRM software
• Proven skills in Calendar Management
• Excellent Communication skills, both written and verbal
• Experience in organizing and coordinating Conference Calls
• Ability to draft and manage Correspondence
• Proven skills in Event Planning
• High level of discretion and confidentiality
• Ability to multitask and prioritize tasks
• Excellent time management skills
• Strong problem solving and decision making skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite
• Strong organizational and planning skills in a fast-paced environment
• Exceptional attention to detail.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan