Executive Assistant

Hearst TV - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

About the position

The Executive Assistant at KOAT-TV provides essential support to the President/General Manager by managing confidential assignments, coordinating departmental operations, and performing various administrative duties. This role acts as a communication bridge between the station's leadership, internal departments, and the community, while demonstrating leadership and maintaining trust with senior management and staff.

Responsibilities

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations.
• Maintains Outlook Calendar and coordinates meetings with excellent organization of the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate.
• Addresses viewer concerns and problem-solves when needed.
• Works with our corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learns various systems to pull daily, weekly, and monthly reports; generates more specific and specialized reports as needed.
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts and historical confidential business files (hard copy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification, and setup.
• Completes other duties as assigned by the President/General Manager.

Requirements

• At least three years of experience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.
• Possess excellent interpersonal and communication skills.
• Demonstrate accuracy and attention to detail, which are critical competencies.
• Have organizational aptitude and expertise coupled with dedication.
• Possess strong grammar and writing skills.
• Work effectively and confidentially with a variety of people in a diverse workforce.
• Be adaptable to changing work requirements.
• Be able to multi-task.
• Possess a high degree of professional integrity.
• Demonstrate a strong client service orientation.
• Prioritize conflicting needs, handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with tight deadlines.
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint.

Nice-to-haves

• Eager to learn the broadcasting industry, prepare reports, and evaluate data.
• Be a positive, enthusiastic contributor.

Benefits

• Medical
• Dental
• Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ+ Health Services
• Additional benefits to meet your and your family's needs