Executive Assistant

Aveshka - Vienna, VA

Full-time - Mid Level

Vienna, VA

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Executive Assistant (EA) will provide high-level administrative support to the Director of the BARDA Division of Clinical Development within the Office of the Administration Secretary for Preparedness and Response (ASPR). This role is crucial in facilitating the ASPR's mission of public health preparedness and emergency response, particularly in the areas of medical countermeasure development and emergency management. The EA will manage executive travel logistics, coordinate activities, and ensure effective communication within the division.

Responsibilities

• Provide high level executive administrative support to the Director of the BARDA Division of Clinical Development
• Schedule and monitor the staff calendars; answer telephones, route calls, and take messages
• Prepare and manage executive travel logistics
• Organize files and other written communications
• Coordinate activities with direct reports and other staff
• Take meeting notes and prepare correspondence for signature
• Make travel arrangements & prepare travel vouchers
• Coordinate special projects such as white papers, reports, and briefings
• Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy
• Provide meeting notes/minutes, action items and schedules of activities for personnel and groups
• Review and write executive correspondence and documents
• Develop a strong general understanding of BARDA operations, and the practices of the Division of Clinical Development

Requirements

• Bachelor's degree in a related topic area
• 5-10 years minimum professional experience
• Up-to-date software skills (e.g., Microsoft Suite - especially Excel, Adobe, advanced Windows, Teams, Zoom, Outlook, etc.)
• Ability to obtain and maintain a public trust clearance

Nice-to-haves

• Experience in the medical countermeasures development space, in an executive administrative capacity
• Exceptional communication skills

Benefits

• Extensive training programs
• Gym membership reimbursement
• Education reimbursement
• Technology benefits
• Commuter benefits
• Generous paid time off and much more!