Executive Assistant

$70,000 - $70,000/Yr

Rb Processing - Houston, TX

Full-time - Entry Level

Remote - Houston, TX

Merchant Wholesalers, Nondurable Goods

About the position

RB Processing LLC is seeking a highly organized and detail-oriented Executive Assistant to provide crucial support to senior leadership in the petrochemical industry. This role involves managing administrative tasks, coordinating schedules, and assisting with financial reporting, all while maintaining professionalism and confidentiality.

Responsibilities

• Manage professional and personal scheduling for senior executives, including agendas, email, phone calls, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, ensuring smooth flow of information to executives.
• Assist with financial reporting, budget tracking, and maintaining financial documentation.
• Manage executives' travel logistics, including accommodations, transportation, and meal arrangements.
• Provide administrative and office support, including typing, dictation, creating spreadsheets, maintaining filing systems, and updating contact databases.
• Maintain professionalism and confidentiality with all materials and communications.
• Organize team communications and assist with planning events, both internal and off-site.
• Utilize advanced computer skills to manage data, prepare presentations, and handle executive communications.
• Support various ad hoc projects and tasks as required by the leadership team.

Requirements

• Bachelor's degree in Business, Accounting, or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office (Excel, Word, PowerPoint) and accounting software.
• Experience with financial reporting and budgeting.
• Excellent time management and multitasking skills.
• Experience in the lubricant oils or petrochemical industry is a plus.
• Strong organizational and communication skills.
• Ability to handle sensitive and confidential information with discretion.

Nice-to-haves

• Experience in the lubricant oils or petrochemical industry is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid holidays
• Paid time off
• Vision insurance