Executive Assistant

Robert Half - Chula Vista, CA

Full-time - Entry Level

Chula Vista, CA

Administrative and Support Services

About the position

The Executive Assistant will support the administrative needs of executives within a growing organization in the biotech industry. This role is crucial for ensuring the smooth operation of the company by managing schedules, preparing documents, and facilitating communication among various stakeholders.

Responsibilities

• Manage the daily schedule of executives, arranging meetings and appointments.
• Prepare important documents and presentations.
• Assist with board meeting logistics, presentation preparation, and follow-ups.
• Conduct and compile research on various topics pertinent to ongoing and upcoming projects.
• Maintain an effective file management system.
• Screen phone calls, inquiries, and requests, and handle them when appropriate.
• Organize company records and correspondences.
• Liaise with clients, vendors, and staff at all levels.

Requirements

• Bachelor's degree in Business Administration or a related field.
• A minimum of 3-5 years related experience, Biotech or related industry preferred.
• Strong organizational, project management, and problem-solving skills.
• Superior multitasking skills with the ability to prioritize workload and attention to detail.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exhibit high levels of discretion and confidentiality.
• Ability to work independently and as a part of a team.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan