Executive Assistant

Cornerstone Capital Bank, SSB - Bastrop, TX

Full-time - Entry Level

Bastrop, TX

251-500 employees

About the position

The Executive Assistant at Cornerstone Capital Bank will play a crucial role in supporting the Market President and ensuring smooth operations within the bank. This position requires a proactive and organized individual who can manage various administrative tasks, coordinate meetings, and communicate effectively with both internal and external stakeholders. The ideal candidate will thrive in a fast-paced environment and contribute positively to the bank's mission and values.

Responsibilities

• Manage phone calls and emails; organize and distribute interior and exterior communications; prioritize the activities of the Market President.
• Assist in preparing and editing communications to company team members and external groups on behalf of the executive.
• Calendar management, including making and confirming appointments, and prioritizing meetings and task lists.
• Plan events and meetings including room reservations and layout, attendees, agendas, material preparation, menu planning, and maintaining the budget.
• Schedule, plan, and coordinate internal and external meetings, training, lunches/dinners, interviews, video conferences, and conference calls.
• Prepare and monitor personal expense reporting.
• Communicate with community organizations regarding sponsorship/donation opportunities and tracking.
• Coordinate accounts payable and vendor management at the local market level.
• Liaise with the Marketing Team regarding production requests and project tracking.
• Provide a full range of executive/administrative support.
• Send gifts, handwritten cards, etc.
• Initiate, coordinate, and update special projects as assigned.
• Provide feedback and input to help continually improve the experience of the company's team members.
• Create associations of trust and respect with key stakeholders.
• Organize and schedule travel arrangements.
• Perform other administrative duties as assigned.

Requirements

• At least 3+ years of well-rounded experience providing support for senior-level executive management.
• Associate's or bachelor's degree preferred.
• Advanced proficiency with MS Office software (primarily Outlook, Word, Excel, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship skills.
• Ability to exercise discretion when working with sensitive information and maintain confidentiality.
• Ability to prioritize, assess needs, take action and follow through with commitments.
• Ability to juggle multiple tasks, assist multiple people and function with competing priorities.
• Strong proficiency with video and team communication software such as Microsoft Teams, Zoom, and Webex.
• Must be highly organized, flexible and detail-oriented.

Nice-to-haves

• Experience in the banking or financial services industry.
• Familiarity with project management tools and software.

Benefits

• Competitive salary
• Full benefits package
• Potential for a performance-based bonus