Executive Assistant

$41,600 - $47,840/Yr

Fox - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

About the position

TMZ is looking for an Executive Assistant to provide daily administrative and project assistance. The ideal candidate will be detail-oriented and organized, with a keen ability to multi-task and effectively meet deadlines. This role will support the executive with full coordination of activities related to the senior management team at a fast-paced media company. This position is based out of Los Angeles, CA. The Executive Assistant will play a crucial role in ensuring the smooth operation of the executive's office, managing various tasks that contribute to the overall efficiency of the team. The successful candidate will be expected to handle a variety of administrative duties, including managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the role requires a proactive approach to problem-solving and the ability to maintain confidentiality in all matters. The Executive Assistant will also be responsible for generating expense reports and facilitating communication between executives and other departments, ensuring that all necessary information is relayed promptly and accurately. This position demands a high level of professionalism and the ability to work well under pressure, particularly during breaking news situations.

Responsibilities

• Organize and manage the daily calendar, arrange meetings, schedule appointments and conference calls independently or as directed
• Answer, screen, and roll calls, manage call logs and messages, and prepare office correspondence
• Coordinate travel and prepare itineraries
• Generate and submit expense reports
• Coordinate communication between executives, with internal and external teams and departments as needed
• Provide administrative support during breaking news
• Other job-related duties and projects, as assigned

Requirements

• College degree preferred
• Advanced Excel skills are preferred, with the ability to create research formulas and graphs
• Ability to communicate effectively & tactfully with managers, executive staff, news desk department, & other levels of personnel
• Ability to prepare clear & concise reports etc. for presentation to senior management
• Must pay close attention to detail, maintain confidentiality, and problem solve (within scope of responsibility)
• Ability to work well under time constraints and handle multiple tasks in fast-paced environment
• Ability to work independently as well as part of a team
• Must have initiative and be a self-starter
• Proficiency in MS Word, Outlook and PowerPoint required
• Excellent verbal and written communications skills required
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & business letter formats

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan
• Paid time off
• Other benefits in accordance with applicable plan documents