Ipsen Pharma - Cambridge Springs, PA
posted 4 months ago
The Executive Assistant position at Ipsen Biopharmaceuticals, Inc. is designed to provide high-quality, efficient, and proactive administrative support to the Research and Development (R&D) Global Biometry and Clinical Development Operations teams located in the US, France, and the UK. This role is pivotal in ensuring that the administrative needs of the assigned teams are met, particularly in supporting the VP, Head of Global Biometry, as well as the VP of Clinical Development Operations for Rare Diseases and their respective teams. The Executive Assistant will manage various administrative and financial tasks, including overseeing contractors, time tracking, and the P2P lifecycle, ensuring that all operations run smoothly and efficiently. In this role, the Executive Assistant will be responsible for a wide range of tasks, including travel arrangements, expense management, and calendar coordination. The position requires the ability to arrange meetings, manage booking of meeting rooms, and facilitate communication among staff across different locations. The Executive Assistant will also handle financial administration tasks such as raising Commitment Requests and Purchase Orders, managing invoices, and ensuring accurate tracking of costs in collaboration with local finance controllers. Additionally, the role involves supporting the hiring and onboarding processes for new personnel, producing newsletters, and maintaining clinical trial documentation. The ideal candidate will possess strong communication skills, both verbal and written, and will be able to work effectively within global and cross-functional teams. Proficiency in advanced PC skills, particularly in MS Office applications, is essential, along with experience in P2P systems. The Executive Assistant will play a crucial role in ensuring compliance with company policies and procedures while supporting the overall goals of the R&D teams.