EXECUTIVE ASSISTANT

$52,000 - $62,400/Yr

Gates Corporation - Denver, CO

Full-time - Mid Level

Denver, CO

Fabricated Metal Product Manufacturing

About the position

The position involves providing administrative support to the Treasury and Tax departments at Gates, a leading manufacturer of fluid power and power transmission solutions. The role requires a proactive individual who can manage multiple tasks, maintain confidentiality, and work collaboratively within a team. The successful candidate will be responsible for preparing annual reports, managing travel arrangements, and executing special projects, all while ensuring a high level of professionalism and integrity.

Responsibilities

• Act as the gatekeeper and administrative support for the Treasury and Tax departments.
• Prepare and timely file approximately 84 annual reports for various states throughout the year.
• Execute department purchasing activities.
• Build and maintain databases for various departmental needs.
• Schedule travel plans and reconcile receipts related to travel via Concur.
• Coordinate approval of expenses prior to sending to accounts payable.
• Provide administration of certain systems.
• Work independently and within a team on special and ongoing projects.
• Act as a project manager for special projects, including planning and coordinating presentations and organizing events.
• Execute special or ad hoc projects as needed.

Requirements

• 4+ years' experience supporting executives in roles with progressive responsibility.
• Demonstrated high level of integrity and discretion.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Knowledge of a variety of computer software applications including MS Word, Excel, PowerPoint, and Visio.
• Strong team player with the ability to support other team members as needed.
• Ability to work well under pressure and handle conflict effectively.
• Demonstrated ability to interact and communicate with internal and external business partners.
• Ability to interpret data and provide meaningful information to management.
• Self-motivated and capable of making decisions without guidance.
• Ability to juggle multiple competing tasks and demands.

Nice-to-haves

• Experience in project management.
• Familiarity with Concur or similar expense management software.

Benefits

• Medical, Dental, Vision insurance, and other voluntary benefit options starting on the first day of the month following hire.
• Eligible for 3 weeks of paid vacation, 11 holidays (9 scheduled & 2 floating), and 8 sick days.
• 401(k) with 3% company contribution and an additional 3% company match.
• Tuition Reimbursement.