Executive Assistant

$62,400 - $83,200/Yr

Deja & Co Exquisite Jewels - Saratoga, CA

Full-time - Mid Level

Saratoga, CA

About the position

The Executive Assistant at Deja & Co. Exquisite Jewels is a vital role that provides high-level support to the Chief Sales Officer/Owner in a fast-paced luxury retail environment. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while maintaining professionalism and discretion. The Executive Assistant will be responsible for project management, strategic calendar management, and communication with clients and vendors, ensuring smooth operations within the boutique.

Responsibilities

• High-level execution of support tasks including project management and timeline-driven tasks.
• Strategic calendar and task management, considering client needs and vendor operation hours.
• Meticulous note-taking of important action items from client and vendor communications.
• Anticipating requests from the executive, clients, and vendors.
• Monitoring all communication channels for the executive.
• Creating and prioritizing the executive's task list based on various considerations.
• Efficient organization of both physical and digital materials for the executive.
• Streamlining and documenting procedures for repetitive tasks and workflows.
• Liaising between departments with clear communication.
• Communicating with vendors and clientele professionally.
• Managing the executive's workload by identifying and delegating tasks.
• Performing all tasks in a fast-paced environment with speed and poise.

Requirements

• Proven experience supporting management/executives.
• Excellent organizational skills, both physical and digital.
• Strong communication skills, both written and verbal.
• Advanced knowledge of technology, including Mac OS and Google Suite.
• Ability to work in a high-security environment with discretion.
• Proactive behavior and excellent memory recall.

Nice-to-haves

• Experience in the jewelry industry is a plus.
• College coursework is preferred but not required.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Employee discount
• Retirement plan