Executive Assistant

$65,000 - $75,000/Yr

Bedrock Quartz Surfaces - West Jordan, UT

Full-time - Entry Level

West Jordan, UT

Specialty Trade Contractors

About the position

Bedrock Quartz is seeking a proactive and highly organized Executive Assistant to provide essential support to three executives. This role is crucial for ensuring smooth operations within the executive support team, where the candidate's organizational skills and initiative will be highly valued. The position involves managing calendars, coordinating meetings, and overseeing office management tasks, making it a key role in the company's success.

Responsibilities

• Manage and maintain the calendars of three executives, coordinating meetings, appointments, and travel plans.
• Plan and execute internal and external meetings, including setting agendas, documenting minutes, and following up on action items.
• Organize company events and training sessions, including coordinating logistics and catering.
• Order and manage office supplies, oversee office cleaning coordination, and ensure new hires have all necessary supplies and equipment.
• Arrange comprehensive travel itineraries for executives and manage employee vehicle logistics.
• Coordinate the setup and management of the Spectrum phone system for office and mobile phones.
• Act as the primary contact for IT-related issues and ensure all communication systems are functioning effectively.
• Proactively identify potential issues, find solutions, and ensure follow-up on all executive-related tasks and initiatives.

Requirements

• Proven experience as an Executive Assistant or similar high-level support role.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Professional demeanor and appearance.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance