Executive Assistant

$65,000 - $85,000/Yr

AppleOne - Bellevue, WA

Full-time - Mid Level

Bellevue, WA

Administrative and Support Services

About the position

Immediate openings for an Executive Assistant in the tech space. This role offers the opportunity to work with a globally recognized tech company, skillset development, various departments to work in, and a foot in the door for further career opportunity. The Executive Assistant will provide high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. This position requires exceptional organizational and multitasking abilities, as well as proficiency in office software such as Microsoft Office Suite and Google Workspace. The ideal candidate will have a Bachelor's degree in Business Administration, Communications, or a related field, along with a minimum of 5 years of experience as an executive assistant or in a similar high-level administrative role. Key responsibilities include planning, coordinating, and managing executive meetings, conferences, and events, as well as serving as the primary point of contact for internal and external communications on behalf of the executives. The Executive Assistant will also assist with special projects and initiatives, track project progress, and ensure deadlines are met. Confidentiality and discretion are paramount, as the role involves handling sensitive and confidential information. The position is based in a standard office environment with standard working hours, but flexibility is required to accommodate the schedules of executives. Occasional travel or extended hours may be necessary to meet the needs of the executives.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and manage correspondence, reports, presentations, and other documents as needed.
• Plan, coordinate, and manage executive meetings, conferences, and events.
• Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.
• Serve as the primary point of contact for internal and external communications on behalf of the executives.
• Screen and prioritize incoming calls, emails, and correspondence, and respond or delegate as appropriate.
• Assist with special projects and initiatives as directed by the executives, including research, data analysis, and reporting.
• Track project progress and ensure deadlines are met.
• Oversee the day-to-day operations of the executive office, including maintaining filing systems, managing office supplies, and ensuring a professional office environment.
• Coordinate with other departments and external stakeholders as required.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Arrange travel itineraries, accommodations, and transportation for executives.
• Prepare travel expense reports and ensure timely reimbursement.
• Maintain and update administrative systems and databases.
• Implement and improve administrative processes and procedures for increased efficiency.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience as an executive assistant or in a similar high-level administrative role.
• Exceptional organizational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Excellent communication skills, both written and verbal.
• Strong attention to detail and the ability to manage multiple priorities.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Experience with project management and event planning is a plus.
• Ability to work independently and take initiative in a fast-paced environment.

Nice-to-haves

• Experience with project management and event planning is a plus.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Vision insurance
• Paid sick time