Executive Assistant

$45,000 - $55,000/Yr

Renee Ryan with Keller Williams - West Chester, PA

Full-time - Mid Level

West Chester, PA

About the position

The Executive Assistant will support a top-ranking Realtor in Chester County, PA, by managing administrative tasks and enhancing operational efficiency. This role is crucial for allowing the agent to focus on selling real estate while ensuring that all back-end processes are handled effectively. The ideal candidate will be detail-oriented, proactive, and capable of implementing systems to improve workflow.

Responsibilities

• Assist and support the owner in all business and personal areas
• Manage and update client databases, ensuring accuracy and tracking key dates like birthdays and home anniversaries
• Execute the 48-point touch plan, including emails, newsletters, and follow-ups with clients
• Develop, schedule, and post engaging content on social media to enhance brand awareness
• Create marketing materials, such as open house, listing, and event promotional items
• Write and edit copy for property listings, blogs, and email newsletters
• Handle client communication, transaction coordination, and support throughout the closing process
• Schedule meetings, showings, and client appointments, and manage daily office operations
• Plan and execute client appreciation events and community activities
• Screen phone calls, manage emails, and handle correspondence
• Track expenses and assist in creating budgets and financial plans
• Assist with hiring, training, and supporting team members
• Manage in-the-field tasks, including delivering lockboxes, signage, and marketing materials
• Provide hands-on support during tours, appraisals, and inspections

Requirements

• Outstanding organizational skills
• Strong attention to detail
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently to support a team and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• Customer service focus
• College degree and social media experience preferred
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities
• Must be thorough and LOVE to-do lists
• This person must have a CAN and WILL DO attitude

Nice-to-haves

• Background in Real Estate

Benefits

• Paid Time Off (PTO)
• Bonuses - Considered after a 60-day period
• Rapid growth potential