Executive Assistant

$85,000 - $95,000/Yr

Joint Industry Board Of The Electrical Industry - Fresh Meadows, NY

Full-time - Mid Level

Fresh Meadows, NY

Specialty Trade Contractors

About the position

The Executive Assistant to the Director of Administration at the Joint Industry Board of the Electrical Industry is responsible for providing comprehensive support to the Director. This role requires a proactive approach to anticipate needs, think critically, and offer solutions while maintaining a high level of professionalism and confidentiality. The position involves managing communications, scheduling, organizing meetings, and handling various administrative tasks to ensure the smooth operation of the office.

Responsibilities

• Draft, review, and send communications on behalf of the Director.
• Maintain and update daily medical insurance invoices.
• Manage the Director's calendar, including scheduling meetings and travel arrangements.
• Organize and prepare for meetings, including logistics and documentation.
• Arrange logistics for Board meetings and events, including drafting agendas and recording minutes.
• Review contracts and agreements for the Director and legal counsel.
• Maintain and update 5500 and 990 forms within the scanning system.
• Respond promptly to auditor's requests.
• Support other departments or Executives as needed.

Requirements

• Bachelor's degree preferred.
• Three to five years' prior experience supporting a senior executive or team.
• Expert proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Strong verbal and written communication skills.
• Excellent organization and time-management skills.
• Proficiency with the scanning system.

Nice-to-haves

• Ability to design and edit graphic presentations and materials.
• Detail-oriented initiative-taker with prior experience working for a senior executive.
• Comfortable interacting with high-level executives.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Professional development assistance
• Life insurance