Executive Assistant

$52,000 - $74,880/Yr

Adtalem Global Education - Chicago, IL

Full-time - Mid Level

Hybrid - Chicago, IL

Educational Services

About the position

The Executive Assistant will support two senior executives in the Office of the CEO at Adtalem Global Education. This role involves a wide range of administrative tasks, including complex scheduling, communication management, and handling confidential materials. The position requires professionalism, discretion, and the ability to problem-solve effectively. It is a hybrid role, primarily based in the Chicago office, with a focus on ensuring the smooth operation of the executive office.

Responsibilities

• Proactively anticipate executives' needs and manage priorities.
• Expertly manage complex calendars, including meetings and travel arrangements.
• Act as a trusted liaison between the CEO's office and internal/external stakeholders.
• Handle confidential materials with integrity and discretion.
• Prepare high-level documentation, including presentations and correspondence.
• Maintain accurate records and organized filing systems.
• Coordinate large meetings across multiple departments.
• Provide executive support to other team members as needed.
• Contribute to special projects and events, identifying opportunities for improvement.
• Foster a culture of peer support within the executive assistant community.

Requirements

• Bachelor's Degree preferred, or a combination of education and relevant experience.
• 5 years of executive assistant experience.
• Strong technical proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Exceptional oral and written communication skills.
• Organized and detail-oriented with high attention to detail and proofreading skills.
• Good judgment and discretion in handling confidential information.

Nice-to-haves

• Experience in proofreading and creating polished presentations.
• Ability to work under pressure and maintain composure.

Benefits

• 401(k) with 6% match
• Dental insurance
• Disability insurance
• Health insurance
• Paid holidays
• Vision insurance