Executive Assistant

Foremost Healthcare - Havertown, PA

Full-time - Mid Level

Havertown, PA

About the position

The Executive Assistant at Foremost Healthcare plays a crucial role in supporting the CEO by managing a variety of administrative and operational tasks. This position requires a proactive individual who can handle confidential information, coordinate communications, and assist in project management while ensuring alignment with company goals. The role emphasizes flexibility, strong communication skills, and the ability to work in a fast-paced environment.

Responsibilities

• Manage the CEO calendar, including scheduling meetings and appointments.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Screen and prioritize emails, phone calls, and other communications on behalf of the CEO.
• Handle confidential information with discretion.
• Assist the CEO in the day-to-day management of operations across the business.
• Support the CEO in tracking key performance indicators (KPIs) and preparing reports.
• Coordinate with department heads and managers to ensure alignment with company goals and initiatives.
• Assist in project management, including planning, execution, and follow-up on critical tasks.
• Serve as a liaison between the CEO and internal/external stakeholders, including employees, clients, and partners.
• Draft, proofread, and edit correspondence, reports, and presentations for the CEO.
• Facilitate communication across departments to ensure effective collaboration.
• Plan and coordinate company events, meetings, and conferences as directed by the CEO.
• Arrange logistics for meetings, training sessions, and other company functions.
• Assist the CEO with special projects as needed, including research, data analysis, and strategic planning.

Requirements

• High School Diploma or GED
• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills
• Active Driver's License
• Ability to organize a daily workload by priorities
• Ability to meet deadlines in a fast-paced environment
• Proactive approach to problem-solving with strong decision-making skills
• Ability to work independently and collaboratively in a fast-paced environment

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance
• Retirement plan