Executive Assistant

$54,080 - $62,400/Yr

The Job Exchange Associates - Telford, PA

Full-time - Entry Level

Telford, PA

Truck Transportation

About the position

The Executive Assistant role at The Job Exchange Associates, Inc. is designed for a high-level Executive Administrator responsible for organizing and coordinating administrative duties and office procedures. The position aims to create and maintain a pleasant work environment while ensuring high levels of organizational effectiveness, communication, and safety. This is a full-time position with a salary range of $26 to $30 per hour, based on education and experience, and is expected to start as soon as possible.

Responsibilities

• Serve as the point person for office manager duties including mailing, supplies, and equipment.
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Organize office operations and procedures.
• Coordinate with the IT department on all office equipment.
• Provide general support to visitors.
• Address employees' queries regarding office management issues (e.g. stationery, hardware, and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Plan in-house or off-site activities, like parties, celebrations, and conferences.

Requirements

• Proven experience as an Office Manager and/or Administrative Assistant.
• Knowledge of Office Administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands-on experience with office machines (e.g. printers).
• Familiarity with email scheduling tools, like Email Scheduler.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with the ability to suggest improvements.
• High School degree; additional qualification as an Administrative Assistant will be a plus.

Nice-to-haves

• Experience with Microsoft PowerPoint and Excel (1 year preferred).
• Ability to commute to Telford, PA 18969 (preferred).
• Willingness to relocate to Telford, PA 18969 before starting work (required).