Executive Assistant

$72,800 - $83,200/Yr

Aston Carter - San Diego, CA

Part-time - Mid Level

San Diego, CA

Administrative and Support Services

About the position

The Executive Assistant will provide comprehensive administrative support to the CEO of a family-owned manufacturing company. This part-time role involves managing the CEO's calendar, scheduling meetings, coordinating travel arrangements, and handling both business and personal tasks. The position requires professionalism and discretion, as it involves navigating the complexities of a family-owned business and supporting family-related events.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Coordinate travel arrangements and handle travel-related expenses.
• Assist with project management and oversee payment schedules.
• Handle incoming communications and act as a liaison between executives and stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist in the preparation and coordination of executive meetings, including agenda preparation and minute-taking.
• Manage special projects and initiatives as assigned by the executive team.
• Maintain and organize files, records, and documentation.
• Perform other administrative duties as required to support the executive team.

Requirements

• 5+ years of experience as an Executive Assistant supporting C-Suite executives.
• Experience with calendar management and travel coordination.
• Ability to track expenses and process invoices.
• Strong organizational and communication skills.

Nice-to-haves

• Experience in a family-owned business environment.
• Familiarity with project management tools.

Benefits

• Flexible working hours
• Growth opportunities within the company