Manulife - Boston, MA
posted 3 months ago
The Executive Assistant role provides comprehensive administrative support to the Chief Compliance Officer (CCO) of Manulife Investment Management. This position is crucial in ensuring the overall efficiency and effectiveness of the organization by proactively contributing to the CCO's focus and productivity. The Executive Assistant will manage a complex schedule, coordinate meetings, and handle various administrative tasks that are essential for the smooth operation of the CCO's office. In this role, the Executive Assistant will be responsible for calendar management, which includes prioritizing conflicting demands, exercising discretion in committing time, and scheduling meetings with senior-level internal and external participants, including clients, regulators, and vendor partners. The assistant will also oversee logistical details such as meeting rooms and technology requirements to ensure seamless execution. Additionally, the Executive Assistant will assist with planning and organizing weekly calls, events, and meetings, preparing information packages, taking minutes, and following up on action items. The position requires strong stakeholder management skills, as the Executive Assistant will represent the CCO with professionalism and work collaboratively across multiple business lines and geographies. The role also involves coordinating complex travel arrangements, preparing expense reports, and providing general administrative support, including maintaining office supplies and preparing documents for signature. The ideal candidate will thrive in a fast-paced environment and possess a proactive mindset, focusing on continuous improvement and anticipating needs.