Executive Assistant

Formlabs - Somerville, MA

Full-time - Mid Level

Somerville, MA

Machinery Manufacturing

About the position

To reinvent an industry, you have to build the best team. An Executive Assistant at Formlabs supports the best leaders in 3D printing. We're looking for a fast-paced professional to enable several of our executive team members to grow our business. A successful candidate will be adaptable, resourceful, friendly, collaborative, decisive, and self-motivated with a strong history of high performance. This role will support three C-Suite Executives. They will partner with each Executive to lead their global teams by thinking holistically, creating efficiencies, and applying consistently sound judgment to decisions. This role requires outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical. The right candidate will remain calm under pressure, display a strong work ethic, have a sense of humor, and have excellent judgment in dealing with highly confidential information. Professionalism in dealing with senior executives is imperative. Strong communication skills and the ability to foster a positive and fun team environment are a must, as is the ability to be flexible and change direction at a moment's notice. The candidate will thrive in a fast-paced environment while always keeping an eye on the details as well as the big picture. Join us if you're excited about contributing to a future forward industry that is rapidly changing.

Responsibilities

• Manage the calendars of Chief Revenue Officer, Chief People Officer, and Chief Operating Officer, proactively looking forward and navigating unexpected changes.
• Be the professional internal and external face for executives, ensuring Formlabs is presented in a polished and communicative manner.
• Organize seamless executive travel, planning for complex itineraries and unexpected changes.
• Own executive credit cards and receipts, submitting expense reports on time and in line with global purchasing policies.
• Contribute significantly to internal communications for executive departments, managing end-to-end communication streams.
• Project manage and effectively organize leadership level and department-wide events, ranging from 50-500 attendees.
• Continuously find ways to reduce operational inefficiencies across the business.

Requirements

• Previous success in a fast-paced and high-autonomy environment with limited resources and high individual ownership.
• Experience as an Executive Assistant or Operational Manager in a high-growth and quickly changing environment.
• Strong prioritization and time management skills to navigate dynamic situations and triage priorities in real time.
• A passion for technology, innovation, and entrepreneurship, with a willingness to learn about different functions and business priorities.
• Ability to uphold business competencies, understanding the business model, revenue goals, and path to profitability.
• Independence and resourcefulness in getting the job done, whether through personal savviness or team collaboration.
• Proficiency in navigating tech stacks such as G-Suite, Slack, Coupa for purchasing, and Zoom.
• Expertise in document creation and management using Sheets or Excel, Google Slides or PowerPoint.

Nice-to-haves

• Experience in a technology or innovation-driven company.
• Familiarity with project management tools and techniques.
• Strong networking skills within the organization and with external contacts.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Flexible scheduling options
• Professional development opportunities
• Paid holidays and vacation time