Executive Assistant

BlackBerry - Maryville, TN

Full-time - Mid Level

Maryville, TN

Publishing Industries

About the position

The Executive Administrative Assistant at Blackberry will support the President and collaborate closely with the Marketing Department. This role involves managing schedules, travel arrangements, and communications while maintaining confidentiality and providing administrative support for various projects and personal tasks. The ideal candidate will possess strong organizational and communication skills, with a passion for hospitality and service.

Responsibilities

• Maintain strict confidentiality on all company and personal matters.
• Create and maintain filing systems.
• Plan and coordinate all travel arrangements including transportation, lodging, and meals.
• Update and maintain the calendar and schedule.
• Review, clean up, and maintain email correspondence and organization of the President's email.
• Maintain organization of the office and Executive Conference Room.
• Attend senior level and board meetings to take minutes.
• Obtain Blount County Notary Public certificate.
• Support Marketing with administrative tasks, data entry, and facilitating marketing material approvals.
• Administrate Blackberry Farm Foundation Charity & Grants and facilitate the Sam Beall Fellows Program.
• Administrate Blackberry Farm, Blackberry Mountain, and Strategic Plans for the future.
• Administrate special projects and assist President's Direct Reports as needed.
• Provide personal administrative duties for the President.
• Code and scan all invoices to turn in to accounting.
• Complete other duties as requested.

Requirements

• 3-5 years experience as an Executive Assistant to a President, CEO, or Owner.
• Excellent skills in Microsoft Word, Outlook, Excel, and Access.
• Strong verbal and written communication skills with correct grammar and tone.
• Ability to understand and execute clerical principles and techniques.
• Basic knowledge and understanding of math.
• Ability to exercise judgment and make decisions based on job knowledge.

Nice-to-haves

• College Graduate Preferred
• Certified Notary Public
• Personal assistant experience

Benefits

• Paid holidays
• Health insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• 401(k) matching