Executive Assistant

Realtor Agent - Austin, TX

Full-time - Mid Level

Austin, TX

Real Estate

About the position

The Executive Assistant at Realtor.com® plays a crucial role in supporting the Chief Product and Technology Officer and the Technology and Product Operations VP. This position requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. The Executive Assistant will manage calendars, coordinate travel, facilitate communication, and assist in project management, all while maintaining confidentiality and exercising discretion.

Responsibilities

• Manage the calendars of the Chief Product and Technology Officer and Technology and Product Operations VP, coordinating logistics for meetings and prioritizing conflicts.
• Act as a gatekeeper for the CPTO, screening communications to determine urgency.
• Coordinate domestic and international travel, process expense reports, and assist with budget management for travel and events.
• Assist in managing the rhythm of the business by owning meeting agendas, taking notes, and following up on action items.
• Attend meetings and take minutes as needed.
• Schedule and coordinate logistics for conferences and special events.
• Serve as a liaison for assigned executives, relaying information with senior leaders and cross-functional teams.
• Anticipate executive needs and proactively assemble resources to solve problems.
• Field incoming requests and manage confidential information with discretion.
• Lead and execute team events and offsite meetings.
• Ensure efficient communication across teams by working cross-functionally.
• Maintain organization and prioritize multiple work activities in a fast-paced environment.
• Provide backup support for other Executive and Administrative Assistants as needed.
• Partner with the Chief of Staff on projects supporting the Product & Technology organization.

Requirements

• Bachelor's degree in business administration, communication, or a related field.
• 5-8 years of experience as an Executive Assistant supporting multiple executives.
• Ability to maintain complete confidentiality on all business matters.
• Proven ability to manage projects in a fast-paced environment.
• Flexibility to work independently and with various teams.
• Experience with web-based scheduling and collaboration tools.
• Ability to arrange complex schedules and logistics across multiple time zones.
• Excellent time management skills and attention to detail.
• Strong communication, planning, organizational, and analytical skills.
• Proficiency in Google Workspace/Docs and Microsoft Office Suite.

Nice-to-haves

• Experience in the real estate tech industry.
• Familiarity with project management tools.
• Interest in using technology to improve work efficiency.

Benefits

• Inclusive company culture
• Opportunities for professional development
• Flexible work schedule
• Collaborative work environment