Executive Assistant

$116,000 - $145,000/Yr

Uniphore Software Systems - Palo Alto, CA

posted 15 days ago

Full-time - Entry Level
Palo Alto, CA
Publishing Industries

About the position

Uniphore is seeking an Executive Assistant to provide comprehensive administrative support to multiple members of the Leadership Team, including C-Suite Executives. This role is crucial for ensuring the smooth operation of executive functions, managing schedules, and facilitating communication both internally and externally. The ideal candidate thrives in a fast-paced environment, is adaptable, and possesses strong organizational skills to handle various tasks efficiently.

Responsibilities

  • Provide day-to-day administrative support for several members of the leadership team, including C-Suite Executives.
  • Act as a liaison both internally and externally, maintaining professionalism and collaboration.
  • Plan team offsite meetings, onsite meetings, and events.
  • Work flexibly in terms of responsibilities and responsiveness.
  • Partner with internal stakeholders on projects, initiatives, and events.
  • Prepare international travel arrangements and itineraries, and file expenses meticulously.
  • Manage extensive calendar and travel planning for internal and external meetings.
  • Coordinate internal and external meetings and interviews, including heavy calendaring and conference room booking.
  • Proactively anticipate what is required to make each executive successful.

Requirements

  • 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
  • Bachelor's degree or equivalent work experience.
  • Extremely adaptable to the ever-changing needs of a fast-growing technology company.
  • Highly organized, efficient, and demonstrate attention to detail.
  • Ability to meet deadlines and follow company policies & procedures.
  • Reliable teammate with the ability to thrive in a team setting and work independently.
  • Technologically proficient, including Microsoft Office, Concur, TripActions, and NetSuite.
  • Excellent written and verbal communication skills.
  • Quick learner with the ability to adapt to new systems.
  • Ability to work independently under little direction and exercise sound judgment.
  • Ability to anticipate demands and be a sounding board for executives.
  • Self-starter with initiative and problem-solving skills.
  • Trustworthy with access to sensitive company, customer, and personal information.

Nice-to-haves

  • Previous experience working with multiple leaders in a fast-paced, rapidly changing environment, preferably in technology, media, internet, or related companies.

Benefits

  • Competitive base pay
  • Annual incentive opportunity based on target achievement
  • Pre-IPO stock options
  • Medical, dental, and vision benefits
  • 401(k) with a match
  • Generous paid time off
  • Paid holidays
  • Paid day off for your birthday
  • Other paid leave policies to support employees through all phases of life.
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