Executive Assistant

$116,000 - $145,000/Yr

Uniphore Software Systems - Palo Alto, CA

Full-time - Entry Level

Palo Alto, CA

Publishing Industries

About the position

Uniphore is seeking an Executive Assistant to provide comprehensive administrative support to multiple members of the Leadership Team, including C-Suite Executives. This role is crucial for ensuring the smooth operation of executive functions, managing schedules, and facilitating communication both internally and externally. The ideal candidate thrives in a fast-paced environment, is adaptable, and possesses strong organizational skills to handle various tasks efficiently.

Responsibilities

• Provide day-to-day administrative support for several members of the leadership team, including C-Suite Executives.
• Act as a liaison both internally and externally, maintaining professionalism and collaboration.
• Plan team offsite meetings, onsite meetings, and events.
• Work flexibly in terms of responsibilities and responsiveness.
• Partner with internal stakeholders on projects, initiatives, and events.
• Prepare international travel arrangements and itineraries, and file expenses meticulously.
• Manage extensive calendar and travel planning for internal and external meetings.
• Coordinate internal and external meetings and interviews, including heavy calendaring and conference room booking.
• Proactively anticipate what is required to make each executive successful.

Requirements

• 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
• Bachelor's degree or equivalent work experience.
• Extremely adaptable to the ever-changing needs of a fast-growing technology company.
• Highly organized, efficient, and demonstrate attention to detail.
• Ability to meet deadlines and follow company policies & procedures.
• Reliable teammate with the ability to thrive in a team setting and work independently.
• Technologically proficient, including Microsoft Office, Concur, TripActions, and NetSuite.
• Excellent written and verbal communication skills.
• Quick learner with the ability to adapt to new systems.
• Ability to work independently under little direction and exercise sound judgment.
• Ability to anticipate demands and be a sounding board for executives.
• Self-starter with initiative and problem-solving skills.
• Trustworthy with access to sensitive company, customer, and personal information.

Nice-to-haves

• Previous experience working with multiple leaders in a fast-paced, rapidly changing environment, preferably in technology, media, internet, or related companies.

Benefits

• Competitive base pay
• Annual incentive opportunity based on target achievement
• Pre-IPO stock options
• Medical, dental, and vision benefits
• 401(k) with a match
• Generous paid time off
• Paid holidays
• Paid day off for your birthday
• Other paid leave policies to support employees through all phases of life.