Executive Assistant

Johns Hopkins - Saint Petersburg, FL

Full-time - Entry Level

Saint Petersburg, FL

Educational Services

About the position

The position is responsible for providing comprehensive administrative support to Vice Presidents and higher-level executives within the organization. This role requires the individual to operate independently, managing high-end and complex tasks efficiently and in a timely manner. The successful candidate will be expected to demonstrate excellent communication and interpersonal skills, as they will be interacting with a diverse range of internal and external contacts. A thorough understanding of Johns Hopkins Medicine (JHM) policies and departmental procedures is essential for success in this role. The position is structured for a 40-hour work week, primarily during the day shift, and is located in St. Petersburg. In this role, the executive administrative assistant will be tasked with coordinating various projects and managing databases, ensuring that all administrative functions are executed smoothly. The candidate must possess a strong grasp of office management systems and procedures, particularly with proficiency in Microsoft Office applications. The position not only demands technical skills but also a proactive approach to problem-solving and the ability to prioritize tasks effectively in a fast-paced environment. The commitment to health and well-being is a core value at Johns Hopkins, and the organization encourages a healthy work-life balance for all employees.

Responsibilities

• Provide high-level administrative support to Vice Presidents and above.
• Independently manage complex tasks and projects in a timely manner.
• Communicate effectively with a wide range of internal and external contacts.
• Maintain knowledge of Johns Hopkins Medicine policies and departmental procedures.
• Coordinate project activities and manage databases efficiently.
• Utilize office management systems and procedures to enhance productivity.

Requirements

• Associate's Degree in a relevant field.
• Minimum of 5 years of experience as an executive administrative assistant or in a similar secretarial role.
• Experience in project coordination and database management.
• Full comprehension of office management systems and procedures.
• Proficiency in Microsoft Office applications.

Benefits

• Health and well-being prioritization for employees.
• Commitment to diversity and inclusion in the workplace.