Executive Assistant

Robert Half - Seattle, WA

Full-time - Entry Level

Seattle, WA

Administrative and Support Services

About the position

We are seeking an Executive Assistant to join our team in the non-profit industry, based in Seattle, Washington. The individual will be responsible for managing senior leadership calendars, coordinating travel arrangements, maintaining office filing system, and handling incoming phone calls. The role will also involve overseeing confidential documents, conducting research, and preparing presentations or reports as required. This position is crucial in ensuring that the senior leadership team operates efficiently and effectively, allowing them to focus on strategic initiatives and organizational goals. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, requiring a high level of professionalism and discretion in all communications. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Responsibilities

• Manage senior leadership calendars, prioritizing sensitive matters
• Coordinate both domestic and international travel arrangements, creating trip itineraries
• Maintain an organized office filing system
• Answer incoming phone calls professionally and take accurate messages
• Ensure the security of confidential documents
• Conduct research as necessary
• Prepare presentations or reports as required
• Utilize CRM for customer management and communication
• Handle conference calls and correspondence effectively
• Manage calendars effectively ensuring smooth workflow.

Requirements

• Minimum of 2 years of experience in an Executive Assistant role or similar position within a non-profit organization.
• Proficient in a CRM platform to manage contacts, leads, and donors.
• Skilled in calendar management, including scheduling appointments, meetings, and events.
• Excellent communication skills, both written and oral, to liaise effectively with various stakeholders.
• Experience in coordinating and managing conference calls.
• Ability to handle correspondence with professionalism and discretion.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan