Executive Assistant

Ashford Hospitality Trust - Dallas, TX

Full-time - Entry Level

Dallas, TX

About the position

The Executive Assistant position at Ashford Hospitality Advisors involves performing complex administrative duties that require a high level of confidentiality and discretion. This role is pivotal in supporting C-Suite executives, ensuring that their schedules are managed efficiently and that all administrative tasks are executed with precision. The Executive Assistant will be responsible for heavy calendar management, which includes coordinating business meetings, scheduling appointments, and managing daily timekeeping. This position also requires making travel arrangements, which encompasses booking flights, hotels, and car reservations, ensuring that all travel logistics are handled smoothly. In addition to calendar and travel management, the Executive Assistant will create and modify various documents, including Word documents, Excel spreadsheets, and PowerPoint presentations. Filing and retrieving corporate records, documents, and reports will also be part of the responsibilities. The role includes drafting and editing outgoing emails and memos, performing office duties such as ordering supplies, and managing records. The Executive Assistant will track expenses and prepare expense reports, ensuring that all financial documentation is accurate and submitted in a timely manner. There may also be personal tasks assigned, requiring flexibility and adaptability in the role. The position requires the ability to work independently while prioritizing tasks effectively in a fast-paced environment. The Executive Assistant must possess a strong work ethic, a positive attitude, and the ability to exemplify qualities such as capability, trustworthiness, and professionalism. This role may require travel a few times a year, necessitating a willingness to assist with various events and meetings as needed.

Responsibilities

• Performs complex administrative duties with exposure to highly confidential matters and information.
• Manages heavy executive calendar, coordinates business meetings, and handles daily timekeeping.
• Makes travel arrangements including booking flights, hotels, and car reservations.
• Creates and modifies Word documents, Excel spreadsheets, and PowerPoint presentations.
• Files and retrieves corporate records, documents, and reports.
• Drafts and edits outgoing emails and memos.
• Performs office duties including ordering supplies and managing records.
• Tracks expenses and prepares expense reports.
• Assists with personal tasks as required.
• Completes other administrative duties and projects as assigned.

Requirements

• 5+ years of administrative experience, including experience supporting C-Suite Executives.
• Ability to work independently and prioritize tasks effectively.
• Strong multi-tasking skills and ability to ask for clarification when needed.
• Must meet deadlines in a fast-paced environment.
• Ability to organize daily workload based on priorities.
• Strong work ethic and extremely positive attitude.
• Exemplifies qualities of capability, fantastic attitude, and trustworthiness.
• Professional oral and written communication skills.
• Experience exercising discretion and confidentiality with sensitive information.
• Proficiency with MS Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Ability to take initiative and handle multiple projects simultaneously.
• Accuracy, attention to detail, and ability to proof own work.
• Willingness to travel to various events and meetings as needed.