Executive Assistant

Modern Technology Solutions - Beavercreek, OH

Full-time - Mid Level

Beavercreek, OH

11-50 employees

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Modern Technology Solutions, Inc. (MTSI) plays a crucial role in supporting government leads by managing their calendars, schedules, and communications in a fast-paced environment. This position is integral to the Front Office Group, facilitating correspondence and collaboration with various stakeholders while ensuring efficient administrative operations. The role requires a high level of organization, attention to detail, and the ability to handle classified and unclassified information effectively.

Responsibilities

• Primary POC for government leads' calendars, daily schedule, email and cadence on multiple networks, both unclassified and classified.
• Integral member of the program's Front Office Group, handling daily correspondence with various organizations and stakeholders.
• Track Integrated Product Team (IPT) manning and prepare organizational charts.
• Perform data entry functions, integrating information into required reports and presentation materials.
• Generate and maintain training requirements, files, forms, and established file plans (paper and electronic).
• Prepare correspondence per standard Government formats; manage facsimile, printing, copying equipment, and supplies ordering.
• Assist with writing monthly activity reports and preparation of award write-ups and submission packages.
• Support in the planning, preparation, editing, creation, and publication of program documentation, plans, directives, reports, and presentations.
• Assist in establishing, implementing, and maintaining Operating Instructions (OIs) and branch documentation.
• Verify checklists against current administrative processes and maintain a tracking system for deficiencies.
• Order office supplies through inventory and prepare itemized lists for procurement.
• Serve as the focal point for collecting and displaying materials for staff meetings and information exchange meetings.
• Act as the single point to receive, coordinate, disseminate, track progress, and close all taskers in the division's Workflow Inbox.
• Convey reminder/follow-up emails to Offices of Primary Responsibility (OPRs) to ensure task completion.
• Archive workflow taskers and supporting documentation in SharePoint.
• Lead administrative operations for events, including attendee lists, invitations, venue procurement, and logistics for presentations.
• Complete travel approval requests and submit vouchers using Defense Travel System (DTS).
• Manage files and perform additional duties as assigned.

Requirements

• 8+ years of experience directly related to the responsibilities of the position.
• High school diploma or equivalent (GED); a bachelor's degree is preferred.
• Minimum of Secret security clearance with the ability to obtain a Top-Secret Security Clearance.
• Proficient in using Microsoft products; experience with SharePoint and Confluence is preferred.

Nice-to-haves

• Experience in a fast-paced work environment.
• Strong customer service orientation.

Benefits

• Starting PTO accrual of 20 days PTO/year + 10 holidays/year
• Flexible schedules
• 6% 401k match with immediate vesting
• Semi-annual bonus eligibility (July and December)
• Company funded Employee Stock Ownership Plan (ESOP)
• Up to $10,000 in annual tuition reimbursement
• Life and disability insurance
• Optional zero deductible Blue Cross/Blue Shield health insurance plan