University of Utah - Salt Lake City, UT
posted 4 months ago
The Executive Assistant position at the University of Utah provides high-level secretarial and administrative support for the Chair, Senior Administrative Director, and the Department of Physical Medicine and Rehabilitation. This role is situated in the Craig H. Neilsen Rehabilitation Hospital and is essential for ensuring the smooth operation of the department's administrative functions. The Executive Assistant will be responsible for managing calendars, organizing meetings, and facilitating communication within the department. This includes developing meeting agendas, taking minutes, and coordinating logistics for various departmental events and meetings. In addition to standard administrative duties, the Executive Assistant will play a crucial role in supporting the clinical, educational, and research missions of the department. This involves maintaining patient electronic medical records, assisting with billing and follow-up calls, and supporting research efforts by organizing references and formatting manuscripts. The position also requires the preparation of educational materials, such as PowerPoint presentations and handouts, to assist in teaching responsibilities. The Executive Assistant will be expected to manage travel arrangements, including booking hotels and registering for conferences, while also assisting with the reimbursement process. Other responsibilities include responding to medical record requests, scheduling attorney depositions, and providing coverage support for other administrative staff when needed. The role requires a proactive approach to support the department's activities, including organizing events and maintaining office supplies and equipment. Overall, this position is vital for the effective functioning of the department and requires a candidate who can handle multiple tasks efficiently and with a high degree of professionalism.