Executive Assistant

Crossroads Talent Solutions - Poolesville, MD

Full-time - Entry Level

Poolesville, MD

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to the Deputy Director of the National Institute of Nursing Research (NINR) and serve as a backup to the Executive Assistant for the Director. This role is essential for ensuring smooth office operations, effective calendar management, meeting coordination, document control, and communication within the Office of the Director.

Responsibilities

• Manage the Deputy Director's calendar, schedule meetings, and coordinate travel arrangements.
• Review, edit, and format memorandums and other documents for grammar and accuracy.
• Organize meetings, prepare agendas, and provide follow-up.
• Disseminate memorandums and updates to staff, respond to inquiries, and act as a liaison for the Deputy Director.
• Arrange and submit travel plans in the NIH travel system.
• Process purchase requests, including meeting registrations and supplies.
• Prepare regular reports and assist with preparing presentations and other communication materials.
• Cover the front desk, take messages, and assist with general office duties such as filing and note-taking.

Requirements

• Bachelor's degree preferred.
• Minimum of four (4) years of related administrative experience, with preference given to candidates with experience in a scientific research or federal agency environment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and virtual platforms (e.g., Zoom).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and as part of a team.
• High attention to detail, especially in document preparation and review.
• Ability to handle confidential and time-sensitive material.

Nice-to-haves

• Experience working in a large federal agency or scientific research environment.
• Familiarity with NIH's organizational structure and processes.

Benefits

• Equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.