Executive Assistant

$75,000 - $81,000/Yr

Ultimate Staffing - Oakland, CA

Full-time - Mid Level

Oakland, CA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide comprehensive administrative support to ensure the smooth operation of the organization. This role involves managing schedules, facilitating communication, and assisting with various projects and events, making it essential for maintaining organizational efficiency.

Responsibilities

• Maintain scheduling meetings, taking notes, operating telephones, and managing incoming and outgoing mail.
• Maintain filing systems and respond to emails.
• Order office supplies as needed.
• Assist with communication with staff throughout the organization.
• Track, monitor, and prioritize all communication on a daily basis, providing follow-up and reminders for all departments.
• Assist with communication to internal and external contacts.
• Maintain contact lists and respond to inquiries.
• Research and gather information as needed.
• Assist in special projects and event planning as requested.
• Coordinate and distribute materials for meetings.
• Perform other duties as assigned.

Requirements

• Mid-level experience in administrative support or related field.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively.

Nice-to-haves

• Experience with event planning and coordination.
• Familiarity with office management software and tools.

Benefits

• Competitive salary range of $75,000 - $81,000 per year.
• Full-time employment with potential for career growth.