Executive Assistant

National Tire & Battery - Palm Beach Gardens, FL

Full-time - Mid Level

Palm Beach Gardens, FL

1,001-5,000 employees

Motor Vehicle and Parts Dealers

About the position

The Executive Assistant provides high-level administrative support to one or more executives at TBC Corporation. This role is crucial for ensuring seamless communication and coordination between executives and various stakeholders, both internal and external. The position requires a proactive approach to managing schedules, travel arrangements, and confidential information, while also assisting in meeting preparations and logistics.

Responsibilities

• Provide administrative support to executives and teams
• Manage schedules and appointments for Executives
• Coordinate travel arrangements and accommodations
• Handle correspondence, emails, and phone calls
• Organize and maintain files and records
• Prepare reports, presentations, and other documents
• Conduct research and gather information as needed
• Assist with meeting preparation and logistics
• Manage office supplies and inventory
• Act as a liaison between executives and other internal/external contacts
• Handle confidential information with discretion and professionalism
• Anticipate needs and proactively address them to support your executive
• Record meeting minutes and distribute
• Assist with meetings and events
• Other duties as assigned

Requirements

• Minimum of three (3) years of administrative assistant experience supporting C-Level Executives
• Education: Bachelor's degree preferred in Hospitality, Communications, or Marketing
• Uphold a strict level of confidentiality and handle sensitive information with professionalism
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• High level of proficiency in Microsoft Office software
• Ability to independently resolve issues and make decisions
• Flexible to adjust to changing priorities and requirements
• Proactive attitude
• Effectively manage time and resources
• Strong attention to detail
• Excellent communication skills
• Ability to accurately handle correspondence, scheduling, and documentation

Benefits

• Competitive compensation
• 401k plan with a company match. Immediate 100% vesting
• Comprehensive benefits including medical, dental and vision
• Company paid short term disability and employer subsidized long term disability
• Company paid life insurance
• Discounted tire purchasing
• And more!