Executive Assistant

$70,000 - $110,000/Yr

The Ward Law Group Pl - Miami Lakes, FL

Full-time - Mid Level

Miami Lakes, FL

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at The Ward Law Group serves as the trusted right hand to the Firm partner, managing both administrative and personal responsibilities to ensure seamless operations and strategic efficiency. This role is pivotal in supporting the managing partner, allowing them to focus on high-level decisions while ensuring day-to-day details are handled with efficiency, discretion, and confidentiality. The position requires excellent organizational and time management skills, as well as the ability to handle sensitive communications professionally.

Responsibilities

• Proactively manage and prioritize the Partner's calendar, including scheduling appointments, meetings, and calls.
• Serve as the main point of contact for the Partner's phone calls, emails, and other communications.
• Manage administrative duties such as organizing paperwork and maintaining databases.
• Handle personal tasks for the Partner, including running errands and coordinating transportation logistics.
• Manage both personal and firm-related expenses, including tracking invoices and preparing financial reports.
• Provide light IT troubleshooting and liaise with the Director of IT for technology needs.
• Prepare materials for meetings, including agendas and presentations.
• Assist the Partner with personal tasks such as arranging medical appointments.

Requirements

• 5+ years of experience as an Executive Assistant, supporting C-suite executives in a corporate environment.
• High School Diploma required; Associate or Bachelor's Degree preferred.
• Proficiency in Microsoft PowerPoint, Word, and Excel.
• Strong verbal and written communication skills.
• Exceptional organizational and time management skills.
• Ability to function well in a fast-paced, dynamic environment.
• Proven ability to work independently and exercise sound judgment.
• Florida Notary Commission required (to be obtained if not already certified).

Nice-to-haves

• Prior experience in a law firm or legal environment is preferred but not required.
• Analytical skills and a professional demeanor.

Benefits

• Paid holidays
• Health insurance
• Flexible spending account
• Paid time off
• 401(k) matching
• Life insurance