Executive Assistant

Longterm Health Management Services - Skokie, IL

Full-time - Entry Level

Skokie, IL

About the position

The Executive Assistant will support the executive team in a rapidly growing company, focusing on financial management and administrative tasks. The role requires a proactive individual with a positive attitude, capable of handling various responsibilities including cash management, financial recordkeeping, and assisting with special projects.

Responsibilities

• Process checks, transfers, and wires for personal and business expenses.
• Manage charity requests and receipts, tracking them accordingly.
• Monitor personal bank account activity.
• Reconcile bank and investment accounts monthly.
• Track investments, loans, and other financial activities using spreadsheets and accounting software.
• Work on personal financial statements semi-annually, gathering information and compiling it with the financial team.
• Research, analyze, and summarize various topics upon request.
• Assist the office manager with technology requests and troubleshooting.
• Help in-house attorneys with legal paperwork, including applications and certifications.
• Assist with general office organization.

Requirements

• Experience in cash management or bookkeeping.
• Excellent communication skills.
• Strong organizational skills with the ability to maintain detailed files.
• Proficiency in software such as Excel, Word, and Outlook.

Nice-to-haves

• Experience with QuickBooks or similar accounting software.
• Flexibility to take on different tasks.