Executive Assistant

First Databank (Fdb) - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

Publishing Industries

About the position

The Executive Assistant position at KOAT-TV provides essential support to the President/General Manager by managing confidential assignments, coordinating departmental operations, and performing various administrative duties. This role acts as a communication bridge between the station's leadership and internal departments, ensuring effective collaboration and support for senior management and staff.

Responsibilities

• Serve as a liaison to establish and maintain working relationships internally and externally, including with industry-related boards and professional organizations.
• Exercise confidentiality, resourcefulness, and creativity in responding to inquiries.
• Maintain the Outlook Calendar and coordinate meetings for the administrative office.
• Answer incoming calls, take messages, and refer callers to appropriate internal departments.
• Address viewer concerns and problem-solve as needed.
• Work with the corporate HR team to generate employee contracts.
• Handle administrative and business office correspondence, routing items to appropriate persons and responding independently when necessary.
• Learn various systems to pull daily, weekly, and monthly reports, including specialized reports as needed.
• Oversee and coordinate logistics for key initiatives and community partnerships.
• Maintain a current list of contacts and confidential business files, both hard copy and electronic.
• Assist with the FCC Public File and necessary reports.
• Make travel and accommodation arrangements and prepare expense reports for reimbursement.
• Complete projects and special assignments by establishing objectives, determining priorities, and managing time effectively.
• Coordinate all station meetings, including equipment needs, staff notifications, and setup.
• Complete other duties as assigned by the President/General Manager.

Requirements

• At least three years of experience providing support to C-level executives or senior officers, or an equivalent combination of related education and experience, including military experience.
• Demonstrated ability to handle confidential and sensitive issues professionally.
• Proficient administrative skills to support executive-level management.
• Excellent interpersonal and communication skills.
• Strong attention to detail and organizational aptitude.
• Strong grammar and writing skills.
• Ability to work effectively and confidentially with a diverse workforce.
• Adaptability to changing work requirements and ability to multi-task.
• High degree of professional integrity and strong client service orientation.
• Ability to prioritize conflicting needs and follow through on projects to successful completion, often with tight deadlines.
• Proficiency in software applications such as Outlook, Word, Excel, and PowerPoint.

Nice-to-haves

• Eagerness to learn about the broadcasting industry and evaluate data.
• Positive and enthusiastic contributor.

Benefits

• Medical
• Dental
• Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ Health Services
• Additional benefits to meet family needs.