Wood Wealth Group - Boston, MA
posted 3 months ago
The Opportunity: We're looking to hire an Executive Assistant to join our fast-growing firm. You'll provide comprehensive support to the President and will leverage your ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Role: As the Executive Assistant your responsibilities will include but not be limited to the following: Serve as the point of contact for internal and external support on matters pertaining to the President. Provide sophisticated calendar management to optimize time management. Prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Work closely to keep them well informed of and prepared for upcoming commitments and responsibilities. Capture outcomes and next steps to facilitate follow up. Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive, highly confidential and critical nature. Determine appropriate course of action, referral or response, exercising judgement to reflect style and organizational policy/philosophy/culture. Complete a broad variety of work that facilitates the ability to effectively lead the organization, including: Managing correspondence, including email and mail correspondence and inquiries, answering Office of the phone line and responding to internal and external inquiries (triaging and drafting responses); Ensuring preparation for upcoming meeting by collecting, prioritizing and preparing information/materials for upcoming meetings; Designing and producing complex documents, reports, and presentations; Composing and preparing correspondence; Creating and maintaining contact lists; Making complex and detailed travel arrangements and completing travel reports; Utilizing extensive knowledge of the organization to collaborate with partners and resolve questions and issues; Assisting with meeting agendas and managing logistics for high-level meetings and events Participate in special projects and strategic initiatives as needed. Comfortably handle highly confidential and time sensitive information with necessary care and prioritization. Provide event management support as needed. Proactively identify process improvements and opportunities to enhance support. Flex to complete various assignments and additional duties to ensure comprehensive and effective support.