Executive Assistant

$80,000 - $110,000/Yr

Keystone - New Site - Seattle, WA

Full-time - Mid Level

Seattle, WA

About the position

The Executive Assistant at Keystone is a pivotal role that supports the leadership team in a fast-paced consulting environment. This position is designed for an ambitious and self-driven individual who will work closely with the President of Client Services and a Partner to ensure seamless operations and foster the company's culture. The role involves anticipating the needs of executives, managing their schedules, and supporting various administrative tasks to enhance productivity and client service.

Responsibilities

• Ensure executives have what they need to serve clients and meet internal commitments.
• Anticipate the needs of executives and stakeholders to prevent problems.
• Manage complex calendar and meeting scheduling.
• Handle correspondences and filter meeting requests.
• Advise on prioritization of tasks and meetings.
• Coordinate end-to-end travel arrangements including booking and rebooking.
• Process timesheets and expenses in a timely manner.
• Support administrative aspects of leadership's commitments such as practice area activities and recruiting.
• Build effective working relationships with key stakeholders.
• Assist with account planning and client relationship management.
• Conduct research and gather information for leadership.
• Prepare client team materials including slides and proposals.

Requirements

• Proven experience in executive administrative support.
• Strong organizational and time management skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in scheduling and travel coordination.

Nice-to-haves

• Experience in a consulting or technology-related environment.
• Familiarity with client relationship management tools.
• Creative problem-solving skills.

Benefits

• 401(k)
• 401(k) matching
• Annual discretionary bonus
• Competitive benefits package