Executive Assistant

About the position

Gecko Robotics is helping the world's most important organizations ensure the availability, reliability, and sustainability of critical infrastructure. Gecko's complete and connected solutions combine wall-climbing robots, industry-leading sensors, and an AI-powered data platform to provide customers with a unique window into the current and future health of their physical assets. This enables real-time decision making to increase the efficiency and safety of operations, promote mission readiness, and protect the environment and civilization from the effects of infrastructure failure. We're looking for a talented and experienced Executive Assistant to support several individuals from our business and product leadership team. As Executive Assistant, you'll be responsible for all administrative tasks for 2-4 members of Gecko's leadership, including calendaring, travel, and expenses. You'll also partner on key organizational priorities, providing project management, prioritization, and communication support to make your people as effective as possible.

Responsibilities

• Manage calendars, coordinate meetings, handle sensitive information, make travel arrangements, and track expenses.
• Oversee projects from conception to completion, ensuring appropriate context is passed to all relevant stakeholders across different departments.
• Ensure the executives' time is optimized and strategically aligned with priorities; assist in planning and managing on a medium- to long-term basis.
• Assist in preparing for external meetings and managing connections and relationships made outside of Gecko.
• Offer in-person support for multi-stakeholder external and internal events; occasionally plan and oversee events end-to-end.
• Able to work evenings and early mornings as needed to support a growing team, as well as willingness to travel up to 25% of the time.
• Work with other Executive Assistants to optimize across all of the leadership team.

Requirements

• 3+ years of administrative support experience, including providing executive support at a dynamic and growing organization.
• Outstanding organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Excellent written and verbal communication skills, able to build strong relationships and drive to consensus.
• Highly resourceful and independent team-player, with the ability to operate autonomously and meet deadlines.
• Must remain calm under pressure and enjoy thinking creatively, solving problems, and implementing process improvements.
• Ability to multitask and prioritize work with a strong attention to detail.
• High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.
• Proven ability to flex and adapt to various competing demands, and demonstrate the highest level of customer/client service and response.
• Ability to travel up to 25% of the time to other Gecko Robotics locations, and work flexible hours as needed.

Nice-to-haves

• Bachelor's Degree or higher.
• Proficient in Google Suite, Microsoft Office tools (Word, Excel, and PowerPoint), and Slack (additional benefit of being familiar with Salesforce, Expensify).

Benefits

• Competitive compensation packages
• Company equity
• 401(k) matching
• Gender-neutral parental leave
• Full medical, dental, and vision insurance
• Mental health and wellness support
• Ongoing professional development
• Family planning assistance
• Flexible paid time off