Executive Assistant

Kroll - New York, NY

Full-time - Mid Level

New York, NY

Merchant Wholesalers, Durable Goods

About the position

The Executive Assistant at Kroll plays a crucial role in supporting and empowering Senior Leadership, particularly a defined group of Managing Directors (MDs). This position requires exceptional communication skills, advanced problem-solving abilities, and a strong focus on customer service. The role demands a collaborative team player who can maintain confidentiality while managing various administrative tasks and adapting to changing priorities.

Responsibilities

• Provide EA support to a defined group of MDs.
• Act as MD's proxy, prioritize emails, and respond when necessary.
• Manage Outlook calendar and contacts as required.
• Organize all travel, visas, and entertainment in accordance with travel policy and timely expenses submission.
• Prepare for meetings, ensuring relevant documents are available and logistics are attended to.
• Liaise with Front of House for catering requirements at meetings.
• Act as IT support for all meetings, understanding internal and external platforms.
• Attend management meetings, take minutes, and follow up on actions as required.
• Assist with planning and organizing client/company events.
• Assist with budgeting for internal/external events led by MD.

Requirements

• Four or more years of experience in a similar role supporting senior management.
• Advanced knowledge of Microsoft products.
• High level of interpersonal skills and ability to communicate at all levels.
• Excellent verbal and written communication skills.
• Proactive and confident using own initiative.
• Strong attention to detail and high level of integrity.
• Experience in overseeing budgets and expenses.
• Excellent time-management skills and ability to organize multiple concurrent projects under pressure.
• Proficient IT skills and aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and challenges.
• Ability to maintain confidentiality of information related to the company and employees.
• Understanding of project management.

Benefits

• Collaborative and empowering work environment
• Opportunities for career growth and development
• Inclusive work culture
• Equal opportunity employer